How procurement works
We make international equipment procurement simple. From sourcing and supplier verification to inspection, documentation, shipping, and delivery, our team manages the process from start to finish.
Tell us what you need, where it needs to go and when.
Once we accept your requirement, the 5% Procurement & Sourcing Fee starts the work.
Verified options, then a formal quotation and proforma invoice.
70% to place the order, 30% before shipment, against official invoices only.
Inspection evidence, export documents and shipping to the agreed destination.
The process
Every transaction follows the same clear sequence. Nothing is ordered automatically. Each stage is confirmed with you before the next one begins.
Step 01
Send us an RFQ (Request for Quote). The more you can tell us, the faster we can respond, but you don’t need every detail to start.
Step 02
Once your requirements have been reviewed and accepted, we confirm the engagement and you enter our procurement process.
Procurement activities (sourcing, supplier engagement, reservations and inspections) begin once the Procurement & Sourcing Fee has been received and cleared.
5%
Procurement & Sourcing Feeof the procurement value, separate from the equipment price
A 5% procurement and sourcing fee is payable upon engagement and before procurement activities commence. This covers the initial sourcing, supplier engagement, commercial coordination, verification, and procurement administration required to begin the transaction.
How it fits into the payment structureStep 03
We source and verify appropriate suppliers based on your requirements. Where applicable, this can include the checks listed here.
Depending on the product and transaction.
Step 04
After sourcing and commercial confirmation, you receive the formal commercial documentation for your transaction.
Delivery responsibilities may be structured using internationally recognized Incoterms®, including terms such as EXW, FCA, FOB, CFR, or CIF depending on the transaction.
Standard Payment Structure
Payment arrangements may vary depending on the equipment, supplier, transaction value, destination, financing arrangement, and agreed contract. Our standard commercial structure has three stages.
Separate procurement fee
Procurement Engagement
5%
Paid before procurement activities commence.
Equipment purchase price
Equipment Order
70%
Paid after approval of the quotation / proforma invoice and before the equipment order is placed or confirmed.
Pre-Shipment Balance
30%
Paid in accordance with the agreed commercial terms, generally following pre-shipment verification / inspection and before shipment or release of shipping documents.
The 5% Procurement & Sourcing Fee is a separate fee from the transaction cost. It is charged in addition to the equipment purchase price, not as part of it.
70/30 represents our standard commercial payment structure and may be adjusted depending on the transaction.
For qualifying transactions, alternative payment arrangements such as Letters of Credit or other mutually agreed banking instruments may be considered.
All transactions remain subject to the customer's final quotation, Proforma Invoice, Procurement Agreement and applicable transaction terms.
Read the Payment & Refund PolicyIllustrative example only. Actual pricing and payment terms are stated in the customer's quotation and contractual documents.
Secure transactions
High-value international payments deserve extra care. These rules apply to every transaction.
For your protection, payment instructions are provided only through official company quotations, invoices, contracts, and authorized company communication channels. Customers should verify beneficiary details before transferring funds.
We will never request that payments be sent to an unrelated personal bank account.
Bank details are never published on this website. They appear only on official Rovant Ltd invoices and transaction documents. If you receive a message saying our bank details have changed, call +44 7727 758740 to confirm before sending any money.
Before shipment
Depending on the equipment and transaction, you may receive or request supporting evidence before your equipment ships.
Inspection matters most for used machines. Before shipment, ask for photographs, a walk-around video, serial or chassis numbers and a condition report, so you know exactly what you are buying.
Independent third-party inspection can be arranged on request. It is included only where it is purchased or agreed in your quotation.
Logistics
Depending on the transaction, we can coordinate shipping from the supplier or manufacturer to the agreed destination.
Destination customs clearance, duties, taxes, permits, inspections, and local regulatory requirements will be allocated according to the agreed Incoterm and transaction documents.
Once your shipment is on its way, follow it with your tracking number on Track Your Order.
Transaction timeline
Twelve stages from your request to delivery. The three payment milestones are highlighted.
RFQ
Procurement Engagement
Procurement Fee
5% fee
Supplier Sourcing & Verification
Quotation / Proforma Invoice
Equipment Payment
70% payment
Order Confirmation
Inspection / Verification
Final Balance
30% payment
Shipping
Documentation
Delivery
Traceable documentation
The main documents that may be involved in an international transaction. Commercial and shipping documents belong to your individual transaction and are shared with you as it progresses.
Issued for your specific transaction as it progresses.
Issued for your specific shipment, depending on the product and Incoterm.
These documents are being prepared and will be published separately.
All transactions remain subject to the customer's final quotation, Proforma Invoice, Procurement Agreement and applicable transaction terms.
Tell us what you need, where it needs to go, and when you need it. Our team will review your requirements and prepare the appropriate sourcing and logistics solution.
